Real-Time Integration with SAP Business One

iDocuments is an integrated software solution that provides web and mobile software to help employees and managers work smarter and more efficiently. A scalable and accessible suite of business modules provides complete process solutions for purchasing and sales order automation, accounts payable automation and expense management. Designed to work alongside SAP Business One, iDocuments helps enhance and add value to your existing investment, with functionality that includes:

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AP Invoice Automation

AP invoice automation uses the iDocuments Intelligent Data Capture Engine to extract key data from invoices received by email. Where a PO exists, the invoices are matched to the order/GRPO transaction and if a 3-way match exists the document can be automatically approved and posted to SAP providing hands free document processing. Invoices without a PO are processed with line level data extraction and each line is automatically coded using AI and machine learning techniques, presenting the user with a complete document ready for a visual inspection and submission into the approval workflow. Documents can be approved via the browser interface or mobile app.

Real-time integration with SAP Business One ‘out-of-the-box’ removes the need for duplicate data entry. Integrated invoice posting ensures your payments are timely and process compliant, reducing the risk of error and fraud.

SAP B1 Purchasing & Operations-1

Purchasing

iDocuments automates the purchase to pay process helping to improve control and visibility, reduce errors and save time. It is quick to deploy and the seamless flow of information with SAP Business One cuts out the manual keying improving efficiency across the business. It incorporates purchase requisitions, orders, contracts, receipts, invoices, credit notes and supplier on-boarding.

The iDocuments spend control solution links to iDocuments Accounts Payable Automation to provide a complete and comprehensive procure to pay solution.

Consolidate Suppliers and Drive Better Prices

With iDocuments you can drive efficiencies and cost saving by bringing all your finance and workforce processes into one easy to use portal that integrates directly with SAP Business One. Automate processes to stay competitive, deliver faster and more consistent services to your business and customers, gain insights into the business for strategic planning and be more responsive to changing requirements in your business environment.

SAP B1 Sales & Service-1

Sales Order Automation

iDocuments sales order automation eliminates manual data entry by automatically capturing, validating and processing emailed orders from any number of inboxes. iDocuments Sales Order automation saves time and reduces errors, allowing sales teams to focus on customer service and outgoing calls to generate business.

Business Solutions

iDocuments enables you to extend the reach and capability of your ERP solution by providing affordable, easy-to-use, web-based access to 90%+ of employees. You can give everyone in your organisation access anytime and anywhere to the information they need to do their jobs effectively and efficiently, with one single platform, encouraging faster adoption and avoiding the need for users to learn different systems.

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Expense Management

iDocuments Expenses is a web-based and mobile expense management solution that enables expense claims to be created, submitted, stored, reviewed, approved, and audited online. It enables users to capture reimbursable expenses or corporate card expenses, automatically validate expenses against expense policies and rates, and route expense and credit card details for authorisation to the correct approver. Approved claims can be posted as an AP invoice or GL journal to SAP Business One or payroll for payment.

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Smart Forms & Workflows

Create user-defined documents that work dynamically with iDocuments and data from SAP Business One, giving flexibility to define the fields, rules and workflows you need. iDocuments Smart Forms puts the user at the centre of the process, with document workflows, permissions and approvals linked to a user’s profile, making them simple to use. Remote and mobile working is supported with web based and Mobile apps for iPhone and Android that work both online and offline, which sync automatically when connected.

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Mobile Apps

Avoid backlogs and bottlenecks with iDocuments Mobile for iPhone iOS and Android. Remote and mobile workers can control and have visibility of their submission and approval tasks from a mobile device. iDocuments Mobile enables mobile submission and approval of purchase orders and invoices, business expenses, timesheets and time off requests, and service and document management. It seamlessly integrates with SAP Business One in real time online and offers the option to work offline and sync later.

SAP Gold Partner specialising in supplying SAP Business One in the Cloud.

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Custom Automation

Customisation tools allow you to enhance the user-experience with your own user-defined processes, controlling access down to field level throughout the system

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SAP Business One is designed for small to medium-sized enterprises with ambitions for growth, created to grow with your company, as well as subsidiaries of large enterprises. A flexible and powerful solution, yet simple and intuitive to use, with a user-friendly interface. This is one of the main reasons why over 70.

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Our team is highly experienced with many years’ experience in both functional and technical solutions that help companies automate their processes to increase efficiency, save time and money. We love to work closely with our customers to develop mutually beneficial long-term relationships.

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Ascarii is an SAP Gold Partner

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Ascarii is an SAP Gold Partner specialising in

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business Ascarii is an SAP Gold Partner

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business Ascarii is an SAP.

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business Ascarii is an SAP Gold Partner

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business Ascarii is an SAP Gold Partner

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business

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Ascarii is an SAP Gold Partner specialising in supplying SAP Business

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Nick Hull - Solutions Advisor

Ascarii

With several years ERP experience, having worked at SAP, I have a passion for supporting companies in helping them select the right SAP technology to deliver their cloud and digital strategies to underpin their growth aspirations.  At Ascarii, we care about what we deliver, and we care about our customers, which is why so many stay with us for so many years. We always want to help you to become a better run company and help you grow.

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Alyn Hughes - Solutions Director

Ascarii

Having worked within the ERP community for nearly 20 years, I can advise you on what solutions from SAP can help you achieve your strategic goals.  Whether you are looking for additional functionality or a view from one version of the truth, we are in a strong position to help you.

If you want your business to grow but find your existing systems are holding you back, please contact me and I will be happy to help you.

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Ewan Hayward - Solutions Advisor

Ascarii

With my strong technical background and experience in dealing with both small and large enterprises, my goal is to fully understand what you are looking to achieve and then make recommendations based on what you tell me.

At Ascarii, we always go the extra mile to help you get to where you want to be, ensuring that we continually support you for the long term. How can we help you?

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Steve Clements - Solutions Advisor

Ascarii

I am an expert at helping our customers integrate their SAP solutions with other software products.  As someone who primarily looks after our existing customers, I always listen to ensure we fully understand what you are looking to achieve before discussing what options are available to you.

Please contact me if you are looking for more from your long term partnerships.