SAP Gold Partner specialising in supplying SAP Business One in the Cloud.

SAP Business One

Successfully grow and manage your business with an affordable solution that optimises processes in key areas of your business. From accounting and financials, purchasing, inventory, sales and CRM, project management, operations, manufacturing and HR, SAP Business One helps you gain a greater insight into your business so that you can act fast and make decisions based on real-time information.

 

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Take Confident, Decisive Action

SAP Business One is designed for small to medium-sized enterprises with ambitions for growth, created to grow with your company, as well as subsidiaries of large enterprises. A flexible and powerful solution, yet simple and intuitive to use, with a user-friendly interface. This is one of the main reasons why over 70,000 businesses worldwide choose to use SAP Business One, with 80% of SAP’s global customer base being SMEs.

SAP Business One delivers everything you need to manage your most critical business functions. It enables you to standardise and streamline processes, minimise errors and delays, and take confident, decisive action. It covers functional areas including:

  • Analytics and intelligence
  • Financial management
  • Sales and customer management
  • Management and administration
  • Purchasing and inventory control
  • Production and MRP 

Analytics & Intelligence

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Included as standard in SAP Business One is a powerful suite of analytic and reporting tools, which enable users to gather data from multiple sources and generate timely and accurate reports based on company-wide data. SAP Crystal Reports lets you choose from a variety of report formats and control access to information displayed.

With optional analytics powered by SAP HANA, SAP Business One takes advantage of in-memory computing for analysis and reporting, providing real-time access to dashboards and reports, as well as productivity tools to support decision making.

Business intelligence can be further enhanced by introducing SAP Analytics Cloud, SAP’s leading cloud-based BI platform, which provides you with all the analysis you will ever need. SAP Business One empowers users to make smart, confident decisions, by capturing all critical information across sales, customers, operations and finance, and making it instantly available company wide.

Integrating this data in one system, instead of multiple disconnected databases or spreadsheets, eliminates duplicate data entry, costs and related errors. By introducing automation, your employees can focus on the aspects of their jobs that really benefit the business, rather than mundane manual administration tasks. SAP Business One gives you clear visibility into how your business is performing, and greater confidence in the information used to make decisions, allowing you to effectively manage your business by exception.

Benefits

Report Creation and Customisation

Report Creation and Customisation

Access data from multiple sources, create new reports and customise existing ones in a variety of layouts with minimal IT overhead.

Interactive Analysis

Interactive Analysis

See your business from a variety of perspectives by using SAP Business One integrated with standard Microsoft Excel functionalities.

Intuitive Tools

Intuitive Tools

Get insights faster with the ability to drag and relate and drill down data and use search assistance and workflow-based alerts.

Analytics with Predefined Metrics

Analytics with Predefined Metrics

Improve your cash balance visibility and sales performance dramatically with analytics and predefined key performance indicators.

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Powerful Data Visualisations

Make better decisions by enhancing your reports with powerful visualisations.

Accounting & Financials

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All banking activities can be managed from within the system, processing statements and payments as well as reconciling accounts. Intercompany transactions are also simple to manage. You can compare actuals versus plans to see where your business stands at a moment’s notice, and with full integration with other business processes, such as purchasing and sales, you can expedite transactions and improve visibility into cash flow.

Features:

  • Chart of accounts & journal entries
  • Posting templates & recurring postings
  • Financial reports with enhanced VAT reporting
  • Making Tax Digital (MTD) compliance (HMRC approved)
  • Budget management & cost accounting
  • GL account determination & reconciliation 
  • Incoming/outgoing & deferred payments
  • Bank statement processing
  • Fixed assets

Benefits

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Automatic Journal Posting

Automatic journal postings from multiple sources, in real-time, ensuring business information is up to date.

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Global Rollout

Compliant with 44 country localisations, in twenty-eight languages and used in 170 countries worldwide, giving true global roll-out capability.

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One Version of the Truth

Capable of integrating with other data sources and systems, via the proven API or complementary systems such as BPA Platform.

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Automated Transactions

Gives the ability to reduce duplication of data entry and manual administration.

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Detailed Reporting

A multitude of pre-built, standardised reports for each localisation, for example UK VAT reporting, international trading reports etc. which speeds up implementation time; other reports can be easily customised.

Sales & Service

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Maximising customer relationships is crucial to your success and SAP Business One provides you with the tools to help you efficiently manage the entire sales process and customer lifecycle. Its integrated functionality provides a complete view of prospects and customers so you can understand and meet their needs. With the ability to track sales & opportunities, marketing campaigns, customer & service management, all backed up with reporting and analysis, you can effectively track the entire sales process from initial contact to after-sales and support. We can help you sell more effectively without increasing your cost of sale.

Features:

  • CRM, campaign, opportunity & pipeline management
  • Quotations, sales orders & blanket agreements
  • Deliveries, returns & invoices
  • Drop ship
  • Dunning & customer management
  • Service management & planning with dashboards & calendar
  • Equipment card handling 
  • Knowledge database
  • Mobile friendly Sales App and Service App - fully functional on our Cloud platform

 

Benefits

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Reporting

Advanced analytics enable full pipeline reporting for cashflow forecasting.

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Workflow Automation

Reduce duplication of data entry across multiple teams and departments.

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Relationship Map

Streamline any of the SOP/POP processes using the integrated relationship map, allowing you to drill down into any linked documents from the original source.

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Win/Loss Ratio Insights

Gain better visibility of customers and their needs with win/loss ratio insights, and use this information to improve future engagements and successful outcomes.

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Mobile Friendly Sales App & Service App

Native iOS and Android functionality gives sales people and service engineers the ability to interact with your single database, saving time, increasing efficiency and improving customer satisfaction.

Purchasing & Operations

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The Purchasing & Operations module enables you to manage the complete order-to-pay cycle, including receipts, invoices, returns and payments. You will be able to create purchase receipts, purchase orders and goods receipts, as well as link purchasing documents and view document trails for audit purposes.

Integrating this data in one system, instead of multiple disconnected databases or spreadsheets, eliminates duplicate data entry, costs and related errors. By introducing automation, your employees can focus on the aspects of their jobs that really benefit the business, rather than mundane manual administration tasks. SAP Business One gives you clear visibility into how your business is performing, and greater confidence in the information used to make decisions, allowing you to effectively manage your business by exception.

Features:

  • Data discovery & exploration
  • Immediate insight with live data connectivity & visualisation
  • Predictive analysis
  • Social collaboration
  • Role-based personalisation
  • On-premise applications integration
  • Planning
  • Mobile applications

Benefits

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Forecasting

Better understanding of supply and demand, and forecasting based on previous years' sales.

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Relationship Map

Streamline any of the SOP/POP processes using the integrated relationship map.

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Workflow Automation

Reduce duplication of data entry across multiple teams and departments.

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Global Functionality

Ability to receipt into multiple warehouses globally with correct documentation for the destination.

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Drop Shipping

Integrated drop shipping solution within sales & purchasing modules eliminates the need for storage/warehousing facilities, streamlining the goods receipt process.

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Advanced Analytics

Extensive reporting for cash-flow forecasting and support for strategic decision making. 

Management & Administration

SAP B1 Management & Administration

The system administration section offers the ability to customise and control the end-user experience according to your specific company requirements, setting up different user-authorisations and abilities, either at an individual or group level, dependent on the size of the company.

Features:

  • User administration & authorisations

  • Human resource integration & employee master data

  • Multiple currencies, exchange rates & posting periods

  • Multi-branch & multi-company

  • Approval processes & notifications

  • Microsoft Office integration

  • Mobile interaction

  • User-defined fields/tables/queries/cockpits/workbench

  • SQL query generator & workflow designer

Benefits

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Custom Automation

Customisation tools allow you to enhance the user-experience with your own user-defined processes, controlling access down to field level throughout the system.

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Quality and Consistency

Facilitates data quality and consistency throughout the system.

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Unified Solution

Allows you to take total control of your system and make it work how you want it to, according to your company requirements.

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One Version of the Truth

With all data held in one database, reporting is more accurate and business decisions are made more quickly.

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Enhanced Workflow and Alerts

Introduce workflow and alerts to save time and manage by exception.

Inventory & Distribution

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Inventory can be managed using various costing models, maintaining item master data and using multiple units of measure and pricing. Real-time inventory updates and availability checks are also easily managed from within the system, as well as managing standard and special pricing, and running reports to reveal the impact of volume, cash and customer discounts.

Returns, additional expenses and multiple currencies are also easily managed, while warehouse and accounts integration provide real-time synchronisation of goods receipts and inventory warehouse levels. Further automation can be provided with scanning solutions, synchronising your stock records in SAP Business One.

Features:

  • Item management, lists & price lists
  • Goods issued & receipts
  • Inventory transactions, tracking, counters & stock transfers
  • MRP
  • Serial/batch number management
  • Price lists in multiple currencies & special prices
  • Period & volume discounts
  • Pick & pack, bin location & multiple measurements

 

Benefits

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Inventory Intelligence

Maximise the use of space with intelligent bin location features, such as weight, size, temperature control, compliance requirements etc.

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Stock Warnings

Real-time stock warnings at sales order entry.

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Serial & Batch Management

Fully integrated serial & batch management enables compliance with different regulatory bodies.

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Global Functionality

Ability to receipt into multiple warehouses globally with correct documentation for the destination.

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Increased Efficiency

More efficient stock counting procedures, such as counting based on time or access cycles, preventing the need for annual stock-take.

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Advanced Analytics

Extensive reporting for cash-flow forecasting and support for strategic decision making. 

Production & MRP

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The production planning section utilises the proven inventory control within SAP Business One, and when linked to the MRP element of the solution, enables you to optimise your stock control and materials planning. Enhanced manufacturing requirements can be added, if required, providing a comprehensive manufacturing solution for many industries.

Features:

  • Bills of material
  • Item sets
  • Production orders & routing
  • Goods issued & goods receipts
  • Production dashboards
  • Item cost calculation
  • Forecasts & MRP
  • Make to order
  • Order recommendations

Benefits

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Comprehensive Workflow Across Departments

Integration from sales directly to production using bill of materials, which drives purchasing demand using the MRP module, saving time and reducing manual administration.

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Quality and Consistency

Facilitates data quality and consistency throughout the system.

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Greater Control

Greater control when building standardised or bespoke items through the production module.

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Planning Tools

Resource & production planning tools enable efficient scheduling for spikes and troughs in the production process.

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Scenario Planning

Comprehensive MRP wizard enables customisation of planning scenarios, based on lead-time, warehouse, product or other variables you might have.

Project & Resource Management

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The Project & Resource Management module enables you to manage all your internal and external projects from start to finish, centralising all project-related transactions, documents, resources and activities. You will be able to monitor the progress of tasks, stages and sub-projects, as well as analyse budget costs and generate reports on various aspects of the project.

Features:

  • Project management, inc. project stages & dependencies
  • Sub-projects & internal project handling
  • Project time reporting & time sheet entries
  • Resource master data & capacity planning
  • Gantt chart capacity viewing

Benefits

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Real-Time Visibility

Visibility of where a project is at in real-time, including estimated vs. actual budget and project stage, and can be linked to a financial project.

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Project Management

Integration of projects throughout the entire system, meaning that any document can be integrated as part of the project, facilitating advanced reporting and enabling better project control.

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Resource Tracking

Tracking of employees’ time against projects giving visibility of time & resource allocated to individual projects, optimising budget control.

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Advanced Analytics

Extensive reporting for cash-flow forecasting and support for strategic decision making. 

Web Client

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Connect your operational, remote workforce via a tablet or mobile on easy-to-use SAP web-client technology. Empower your remote working teams with a great SAP user experience to help run your business more efficiently.

The Web Client for SAP Business One brings you the best of all worlds. It encapsulates the core processes and business logic of SAP Business One, giving remote workers a level of usability for many functions, including CRM, sales, purchasing, service, and analytics. This makes it easier to manage customers, suppliers and related activities from a desktop browser, tablet or mobile.

The SAP Web Client focuses on the creating, processing, and updating of sales, purchasing, CRM, and service-related documents, as well as Business Partners and activities. With ease of use being a top priority, the Web Client offers the ability to easily filter list views, export grids to Excel with a single click, and even turn your list results into a visual chart. It reads and writes from and to the same company database you use with SAP Business One and is available for both MS SQL and SAP HANA versions.

Benefits

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Create, process and update marketing documents and master data.

QA

Create and track activities and opportunities.

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Create and manage document drafts, including approval processes.

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Sophisticated analytical charting capabilities and predefined analytics content.

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Utilise user-defined fields, tables, and objects.

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Manage and create service calls as well as access and add solutions to your knowledge base. Connect your remote workforce via tablet or mobile to help run your business more efficiently.