Save time, reduce administration costs and improve productivity

No more spreadsheets, paper receipts or re-keying of data

Using technology to automate the collection, approval and payment of employee expenses can provide a significant return on investment. Where previously, reliance on excel or submitting paper expense forms and receipts made the processing of employee expenses a time consuming and tedious process, modern technology can now speed up this process which saves time and reduces errors.


Better Visibility

Expenses management technology brings benefits both to businesses and employees. It gives better visibility of spending levels with clear and concise project cost management for the finance department, while enabling employees to submit expenses against projects in real time, as well as taking photos of receipts, which provides an audit trail and avoids the problem of lost receipts.

Expenses apps on employees’ mobile phones make it quick and easy for them to record all expenses as they are accrued, as well as accurately calculating mileage cost and applying expense policy rules.


Increased Productivity

Expenses apps remove the laborious task of completing excel spreadsheets and photocopying receipts, saving your employees time and increasing productivity. With seamless integration to SAP Business One and SAP Business ByDesign, expenses claims can easily comply with company expenses policies, and be reviewed, approved and processed. 

iDocuments Expenses produces audit reports, ensuring compliance and provides valuable real time web-based business intelligence to help organisations to minimise spend and improve cash-flow management.

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Our Partners


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Our team is highly experienced with many years’ experience in both functional and technical solutions that help companies automate their processes to increase efficiency, save time and money. We love to work closely with our customers to develop mutually beneficial long-term relationships.

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Happy Clients and partners

Our Partners

SAP Business One is used by manufacturers globally to help them streamline their inventories

Industry Sectors



Whether you’re a small manufacturer looking to improve control over your production processes and costs, or are a more established manufacturer wanting to take advantage of automation and utilise performance-leading manufacturing techniques, SAP’s SME solutions cater for any type of manufacturing organisation, whether it is:

  • Manufacture to Order (MTO)
  • Manufacture to Stock (MTS)
  • Engineer to Order (ETO)
  • Engineer to Order (ETO)
  • Build to Order (BTO)
  • Assemble to Order (ATO)

Wholesale Distribution

SAP’s SME solutions are advanced products used globally by wholesale distribution businesses. They have been helping this sector optimise its inventory control and warehouse management for many years.

The automation of mundane and repetitive tasks enables staff to focus on managing by exception, while extensive reporting functionality provides the detailed insight and business intelligence required to support long-term decision making and strategic company direction.


Financial Services

Both SAP Business One and SAP Business ByDesign are used by financial services organisations globally to support their rapid growth internationally.

These solutions give a real time, integrated overview of the business, helping to optimise processes to reduce costs and meet customer needs. The availability of multiple databases means that these solutions support your company to scale, automating processes across disparate locations and borders.


Professional Services

SAP’s SME solutions empower your workforce to digitally manage their projects and improve their productivity and project management experience with leading edge technology. Complete, project and contract lifecycle management of your workforce, materials and plant with real-time insight into every aspect of your business. With the workforce making up 80-90% of the cost base of professional services firms, significant savings and increases in productivity can be made by freeing up fee earners from non-chargeable administrative tasks.

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Nick Hull - Solutions Director


With several years ERP experience, having worked at SAP, I have a passion for supporting companies in helping them select the right SAP technology to deliver their cloud and digital strategies to underpin their growth aspirations.  At Ascarii, we care about what we deliver, and we care about our customers, which is why so many stay with us for so many years. We always want to help you to become a better run company and help you grow.


Alyn Hughes - Strategic Alliances Director


Having worked within the ERP community for nearly 20 years, I can advise you on what solutions from SAP can help you achieve your strategic goals.  Whether you are looking for additional functionality or a view from one version of the truth, we are in a strong position to help you.

If you want your business to grow but find your existing systems are holding you back, please contact me and I will be happy to help you.